Most of us have busy lives, and most of us have at least some kind of tech… whether that’s a laptop, a tablet, a smartphone or something else.
So, why not use your tech to make your life a little bit easier by being more organized and efficient? And that’s the point of productivity apps!
Keep reading for a list of our top 5 favourite productivity applications. Hopefully you’ll discover an app that makes your busy life a little more productive…
Trello is a really great app for project management. It’s like a virtual bulletin board for organizing your personal or professional projects, trip or event planning, and anything else that includes multiple tasks or goals.
You organize your board into lists – for example, you could divide your board up into stages like “to do”, “in progress” and “complete”. And then, you add cards (tasks or steps) under each list. So if you have a task in the “to do” list, once you get started, you can move the task into the “in progress” list.
Trello is simple to use and allows you to visualize everything you need to do to complete a project. Plus, you feel a lot of satisfaction when you start to see your cards end up in the “complete” list.
You can sign up for free and get access to all the basics – definitely good for personal use. Or, there are two upgrade options for more features like board personalization, quicker customer service and more board organization capabilities. These are good options for professional projects or big companies.
2. Apple Notes
This might be surprising, since Apple Notes doesn’t seem like an exciting app. But the reality is, we use Apple Notes everyday and it really does make our life easier.
So what makes Apple Notes such a great productivity app? It’s collaborative and makes day-to-day tasks like errands or taking meeting notes so much more efficient.
Create to-do lists, build tables, take notes or scan documents right into the note with the built-in scanner.
Plus, easily share your notes with other people for collaboration (we use this feature for our grocery or chores list all the time). And when someone else updates the note, you get a notification!
Notes is compatible with the Apple Pencil if you’re using the iPad. So, take meeting or class notes with the Apple Pencil, and then conveniently email out your note directly from the app. This is great if you need to send out your notes quickly to a large group or to someone who doesn’t use Apple devices!
And best of all? It’s pre-installed on your iPhone, iPad and Mac! If you haven’t already integrated Apple Notes into your daily routine – it’s definitely the time to start!
Sling is an excellent scheduling app if you need to schedule and keep track of shifts. This app is great for both team managers and team members, and helps ensure a well-functioning team.
If you’re a manager: easily schedule shifts, manage vacation time, and track employees hours and time. Plus the app tells you if you’re double-booking!
If you’re a team member: get alerts about your next shift, plan ahead by viewing the upcoming schedule and other people’s vacation time, and see tasks that your manager has assigned to you.
One of the greatest features is a chat where you can keep in touch if someone’s running late, sick or needs to trade shifts. The chat feature helps eliminate the need for email inbox overload, and keeps everyone accountable – managers and team members!
4. Microsoft Outlook App
Outlook is by far our favourite email app on our iPhones and iPads – even more than Apple’s Mail app. It’s free, and it’s simple to use.
We find that Outlook is a well-designed app that doesn’t interrupt your workflow or make older emails difficult to access. And, you can choose how your emails sit in your inbox. You have options like organizing them into threads, or using the “Focused Inbox” feature. This helps filter out emails that clutter up your inbox.
Probably our favourite feature: switch between multiple accounts really conveniently! A great feature if you want to have your work/school and personal emails in one place.
And finally, there is a calendar directly in the app! So, plan appointments and book contacts into meetings or events easily.
Microsoft Outlook increases productivity by being super user-friendly and decreasing wasted time with your email inbox!
Slack is a popular communication tool for small-to-medium sized teams at school or work. The apps allows you to create organized chat channels for different teams/projects. This is great if you have multiple projects going on within your team.
With Slack, share files with a group, use voice or video calls to better collaborate, and search your chat history for important keywords. File sharing is simple with the drag-and-drop capability (none of that search-and-upload time suck).
Overall, this tool is an awesome tool to make communication really efficient and helps with organization. It’s free for a basic account, but you can upgrade for more storage and other premium features.
The only watch-out: all that easy access to the GIF keyboard can really destroy your productivity if you’re not careful 😉
Long Story Short
These are some of our favourite productivity apps that help us work efficiently and be overall more productive. They’re also free, which is super helpful!
What are your favourite productivity apps? Let us know in the comments below!
Interested in more apps? Check out our 5 favourite apps for travel here.